Free Invoice Templates For UK Limited Companies

How to create an invoice for a Limited Company

If you are looking for the best invoice template then, you have come to the right place. Here, you can download free invoice templates and use it for your limited company invoicing purpose. Not only that, soon you'll be able to generate and download invoice directly from this page.

On this page you'll also find top tips on how to create an invoice for your Limited Company, and most importantly; how to invoice your client accurately.

What do you need to put on an invoice?

Your Limited Company name, logo (if any), company number, VAT registration number (if applicable), registered address, and contact details are mandatory on the invoice
You must include the word INVOICE. Ideally, this should be the first thing on your invoice document
Unique Invoice Number (UIN) – Again, this is extremely important and mandatory. Try to keep it relevant and use a combination of letters and numbers, for example, if your client is Centrica and you are invoicing them for t, then you may use Centrica001
Dates on the invoice is a must too. There’ll be 2 types of dates you would need to include:
- Invoice Date: This will be the date when you generate your invoice
- Due Date: This will be the date by which your client would need to settle the invoice or clear your dues
Payment Terms – Although not mandatory, it is advisable to include payment terms, if any
Client Details – Client name, company name and address
Description – In this section, you would have to mention the services you rendered to your client, quantity, price / cost / fee, VAT amount / percentage, Gross and Net amount
Payment instructions – this section would cover how you would like to receive the payment, your limited company bank details (account number and sort code). Please ensure that these details are correct as it may delay your payment
Once your invoice is ready, you can either email the invoice (ideally in a PDF format) or post it to your client; or you can do both

Your invoice must include the following information:

INVOICE word on the invoice document is mandatory
Complete limited company details are a must
Invoice number must be unique and sequential (especially if your company is VAT registered)
Timesheets must be attached with the invoice (if applicable)
Payment details must be clear and accurate (Bank account number and sort code)
Payment instructions and due date must be on the invoice

What is a VAT invoice?

If your limited company is VAT registered, you'll need to generate a VAT invoice. You will have to include your VAT registration number in the invoice, and you'll have to add 20% VAT or whatever rate is applicable at that time, to the invoice amount. For example, if your service fee is £1000, and if VAT is 20% then, your total invoice amount will £1200 (£1000 + £200 VAT). You can download and use our VAT invoice template to keep it simple.

How to invoice a company?

Create or download an invoice template
Enter invoice date, due date and payment terms
Fill in your client details - contact person name, company name, complete address with post code
Enter service particulars, rate and quantity
Enter VAT rate & amount (if applicable)
Save your invoice in Microsoft Word OR Adobe PDF. We recommend PDF since its difficult to edit
Email the invoice to your client company OR Take a print out and post it to the address mentioned on the invoice (use this option if email option is not available)

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Download our Free and fully editable Invoice templates here:

Invoice Template 1 for Non VAT registered Limited Companies - Word / PDF
Invoice Template 2 for Non VAT registered Limited Companies - Word / PDF
Invoice Template 1 for VAT registered Limited Companies - Word / PDF
Invoice Template 2 for VAT registered Limited Companies - Word / PDF

If you need any help with invoicing then, simply write to us at [email protected] and we will be more than happy to help.